GCC 2018-19 Catalog - Page 32

If a student totally withdraws from GCC or quits attending classes
before 60% of the semester enrollment period has passed, the
student will need to pay a portion of financial aid back to GCC
and/or the federal financial aid programs. If a student fails to
begin attendance in any class, the class will not be counted in the
student’s enrollment status for financial aid purposes and may
result in the student paying a portion of financial aid back to the
financial aid program. Repayment can occur at any time during
the academic year depending on the receipt of this information by
the GCC Financial Aid Office.
The law specifies how GCC must determine the amount of Title
IV program assistance the student earns if the student withdraws
from school. The Title IV Programs administered by GCC
covered by this law include: Federal Pell grants, Federal Direct
loans, Federal PLUS loans and Federal Supplemental Educational
Opportunity grants. The students are made aware of this policy by
email at the beginning of each semester.
When a student withdraws during a payment period, the amount
of Title IV program assistance earned is determined by a specific
formula. Upon request, the formula will be provided to the
student. If the student received more assistance than what was
earned, the excess funds must be returned by the student and/or
GCC. The amount of the student’s financial aid may need to be
returned to the programs along with the amount the student may
owe the school. This amount will be calculated by the GCC
Financial Aid Office using the software provided by the U.S.
Department of Education and the student will be notified by mail
of any repayment obligations. The software automatically
determines the percentage of the payment period completed. The
Director of Financial Aid calculates the total number of days in
the payment period after reviewing the academic calendar
provided by the Dean of Faculty.
If a student withdraws before 60% of the payment period has
passed, GCC must always return a portion of the aid received for
tuition/fees and books. The student also has a financial obligation
to repay a portion of financial aid back to the various federal
programs for any educational costs in which financial aid was
received. The amount the student owes to GCC for returning of
the federal funds will be 50% of the total federal funds returned
by GCC or the amount of the student’s expense check, whichever
is larger. The Dean of Students will hear any appeals the student
may have regarding the amount of money they owe the college.
Student loan funds received are paid in accordance with the terms
of the promissory note. The student would make the scheduled
payment to the servicer of the loan over a period of time. There
are cases where the school returns a portion of the loan funds. The
student may be billed for loan funds the school was required to
return, thus owing less to the lender, but accruing a debt to GCC.
The student is notified in writing of the amount GCC returned to
the lender whether it was due to a refund or the return of program
GCC returns funds in the following order: Federal Unsubsidized
Direct Loan, Federal Subsidized Direct Loan, Federal Direct
PLUS Loan, Federal Pell Grant and SEOG Grant. The funds are
returned as soon as possible but no later than 45 days from the
determination of the student’s withdrawal. The funds are returned to
the department electronically by the Director of Financial Aid updates
to COD and the Dean of Business updates through G5.
The amount of assistance the student has earned is determined on a
prorated basis. For example, if the student completed 30% of the
payment period, the student would earn 30% of the assistance
originally scheduled to be received. Once the student has completed
more than 60% of the payment period, the student earns all of the
assistance they were scheduled to receive and no repayment is
If the student did not receive all of the funds earned, the student may
be due a post-withdrawal disbursement. If the post-withdrawal
disbursement includes loan funds, GCC must receive the student’s
permission before GCC can disburse the loan funds to the student.
The student may choose to decline all or some of the loan funds so
additional loan debt is not incurred. GCC will automatically use the
student’s post-withdrawal disbursement of grant funds for
outstanding tuition/fee and room charges. GCC needs the student’s
permission to use the post-withdrawal loan disbursement for all other
school charges. If the student does not give permission, the student
will be given the funds. However, it may be in the best interest of the
student to allow GCC to keep the funds to reduce the debt at the
There are some Title IV funds the student may have been scheduled
to receive, but GCC cannot disburse the funds once the student
withdraws because of other eligibility requirements. For example, if
the student is a first-time, first-year student and has not completed the
first 30 days of the term before withdrawal, Federal loan funds cannot
be disburse as a post-withdrawal disbursement.
The requirements for Title IV program funds when a student
withdraws are separate from GCC’s refund policy. Therefore the
student may owe funds to GCC to cover unpaid institutional charges.
GCC also charges students for Title IV program funds GCC was
required to return.
GCC reserves the right to withhold services, including the issuing of
academic transcripts, from a student who has not satisfied financial
Students are required to register for all classes prior to the first Friday
of the semester. If the student registers for classes after this date, the
classes would not be included in the student’s enrollment status for
financial aid purposes. If the student withdraws from a modular class
beginning later in the semester and never begins attendance in the
class, the student’s financial aid will be adjusted to reflect the new
enrollment status. This situation normally places the student in a
repayment status and the student will be required to repay any
overpayment of financial aid received for the course(s) withdrawn
If a student completes a modular class, never begins attendance in
other modular classes and does not provide written confirmation of
nonattendance prior to the start of the modular classes, the student is
considered a withdrawal. The student would not be considered a
withdrawal if the student was still enrolled in a semester long course.
The withdrawal date is the date the student began the withdrawal
process or officially notifies GCC in writing or verbally of the intent


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