GCC 2018-19 Catalog - Page 31





explain how the student’s circumstances have
changed, allowing them to successfully meet the SAP
requirements for future attendance and
provide third-party documentation to support the
appeal, if applicable
Students who have had their financial aid cancelled after the fall
semester, will have their appeal reviewed by the Financial Aid
Appeal Committee the first week in January. Students under
financial aid cancellation after the spring semester will have the
appeal reviewed by the Financial Aid Appeal Committee in
May/June. Students who have had their financial aid cancelled
after the summer session will have the appeal reviewed in August.
This appeal is for financial aid purposes only. It does not
substitute for the Dean’s review of a student’s academic
suspension and will not influence whether or not the student is
dismissed from GCC.
Submitting an appeal does not guarantee reinstatement.
Appeal Approval
The student will be notified and placed on probation for one
semester, if the appeal is approved. The notification will be
mailed to the student no later than two weeks after a decision has
been reached by the Financial Aid Appeal Committee. Academic
plans will be developed for all students on probation on a per
semester basis. Academic plans require the student to fulfill
specific terms and conditions, such as decreasing the amount of
credits taken, enrolling in specific courses, etc. Academic plans
need to be submitted to the GCC Financial Aid Office with the
student and the advisor signature before any financial aid can be
disbursed. Students who refuse to follow the exact terms of the
academic plan are not eligible to receive financial aid.
The student’s progress will be evaluated at the end of the
probationary semester. Financial aid eligibility will be
automatically reinstated if the student is meeting the SAP
requirements. If the student is meeting the requirements of the
academic plan, but is not meeting the SAP requirements, the
student will be placed on another probationary semester with a
new academic plan for that semester. The student does not need
to appeal, but must submit the signed academic plan to the GCC
Financial Aid Office. If the student is not meeting the
requirements of the academic plan and has not met the SAP
requirements, the student’s financial aid will be cancelled and the
student will need to follow the appeal process. Students will only
be allowed to appeal twice.
fail to meet the January deadline date will have the appeal reviewed
for the summer or fall terms. Students who fail to meet the May/June
deadline will not have the appeal reviewed for the summer session,
but are able to submit the appeal for the fall term by the August
deadline date. Students who fail to meet the August deadline will
have the appeal reviewed for the spring semester. Students who fail
to meet the deadline date will not be eligible for financial aid for the
current semester. Financial aid is not retroactive back to the beginning
of the semester in which the student missed the deadline date.
Students who have left GCC and never appealed for financial aid
reinstatement, but later return, need to follow the appeal procedures,
if they are seeking financial aid. Students must have the appeal
documents submitted by the first day of classes. If this deadline is
missed, the late appeal will be reviewed for the following semester.
The appeal will be reviewed by the Director of Financial Aid and
other members of the Financial Aid Appeal Committee. (Students
who never appeal the cancellation of their financial aid in past
semesters and file a FAFSA after the first day of classes, are not
eligible to file an appeal for the current semester.)
No appeal is reviewed after the first day of classes for the current
semester.
Remedial Courses
Students who are accepted into an eligible program and enroll in
remedial courses are eligible for federal, state and institutional aid.
No more than 30 semester hours of remedial coursework may be
counted in determining a student’s enrollment status. All credits are
counted toward the maximum timeframe.
Program Changes
Students are allowed to change a program of study or obtain an
additional degree/certificate as long as the maximum timeframe is not
exceeded. Students who are nearing the credit limit will only be
allowed to enroll in classes satisfying the requirements of the new
program. The maximum timeframe is not program specific when
changing programs. The student’s cumulative GPA and the
calculation of credits of progress will be based on the total amount of
attempted credits. This includes all attempted credits as an enrolled
student at GCC as well as any transfer credits. (Transfer credits do
not count in the calculation of a student’s GPA.) Students who wish
to begin a new program and are nearing the maximum credit limit will
not be allowed to do so if it is no longer mathematically possible to
achieve the graduation requirements by the end of the maximum
timeframe. The appeals will be reviewed for students who only have
a minimal amount of credits to earn over and beyond the maximum
timeframe.
Appeal Denial
The student will be notified, if the appeal is denied and the
decision is final for that semester. The student will not be eligible
to receive financial aid, including federal student loans. The
student may re-establish eligibility to be considered for federal aid
for a subsequent semester by taking action to bring the student in
compliance with the SAP standards.
Deadline Dates
The financial aid cancellation letter will require the student to
submit appeal documentation by a deadline date. Students who
30
Students who have been academically suspended from GCC but who
are subsequently given permission to re-enroll are not automatically
eligible to continue to participate in the financial aid programs.
Academic reinstatement is totally separate from financial aid
eligibility decisions.

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