GCC 2018-19 Catalog - Page 30



SATISFACTORY ACADEMIC
PROGRESS STANDARDS
Gogebic Community College is required to establish satisfactory
academic progress standards for the federal and state financial aid
recipients in accordance with the U.S. Department of Education
regulations. These standards ensure only those recipients
demonstrating satisfactory progress toward the completion of the
student’s educational program continue to receive financial aid.
This policy applies to all categories of students.
Maximum Timeframe
The maximum timeframe a student has to complete their program of
study may not exceed 150% of the length of the program as measured
in attempted credits. The maximum timeframe for the completion of
associate degree programs is 95-115 attempted credits and the
maximum timeframe for the completion of certificate programs is 4585 attempted credits, depending on the student’s program of study.


Satisfactory academic progress (SAP) measures a student’s
performance in the following three areas:



Transfer credits will count toward the student’s maximum
timeframe.
Grades of “I”, “W” and “F” will count as courses
attempted.
Gogebic Community College Credits Taken in High School
cumulative grade point average (GPA),
completion rate of courses (credits) and
maximum timeframe.
Federal regulations require a student’s entire GCC academic
record be reviewed for satisfactory academic progress, including
terms for which the student did not receive financial aid.
Satisfactory academic progress will be reviewed at the end of each
semester, including summer school.
GPA Requirements
Students must earn a cumulative GPA of 2.0 at the end of each
semester:

All incomplete grades (I’s) are calculated in the
student’s GPA as “F’s” in determining financial aid
eligibility.

A student’s GPA will be recalculated when the
incomplete grade becomes a letter grade.

Students who retake a course in which a “W” was
received will have their GPA recalculated to reflect the
replaced grade.

The highest grade for any repeated course will be used
for the calculation of the student’s GPA.

The GPA of transfer credits do not count in the
calculation of the student’s GPA.
Completion Rate
A student’s completion rate will be measured by calculating the
number of credit hours earned each semester. Students must earn
67% of their attempted credits each semester to remain in good
standing. The completion rate is calculated by dividing the
cumulative number of hours the student has successfully
completed by the cumulative number of hours the student has
attempted. The rate is calculated at the end of each semester:

Transfer credits are included in the calculation of
credits of progress.

Incompletes, withdrawals and “F” grades are not
counted as earned credits until the grades have been
completed with a “D-” or higher. They are counted as
attempted.

Audited courses do not count in the evaluation of a
student’s completion rate.

Pass/fail courses do count within the total of attempted
and earned credits.
The GPA of GCC college credits taken by students in high school
count in the calculation of the student’s GPA. The credits are also
counted as both attempted and earned as well as in the student’s
maximum timeframe.
Evaluation of Academic Progress
The academic progress of all students will be evaluated after each
semester of the academic year, including the summer session. At that
time, a student will either be in good standing or not meeting the
academic progress requirements. The student must meet all three
progress requirements to remain in good standing. All semesters of
attendance will be evaluated, whether or not the student received
financial aid during those semesters. Students will be provided with a
written notification from the GCC Financial Aid Office, if they have
not met the SAP standards. Students who fail to meet any of the SAP
standards at the conclusion of each semester will lose all federal aid
(including federal student loans) eligibility until the student meets the
SAP requirements or files a successful appeal.
Appeal Procedure
If a student does not meet the SAP standards and financial aid is
cancelled, the student will be given the opportunity to appeal (except
for maximum time frame, see Program Changes). Appealing is a
process by which a student who is not meeting the institution’s SAP
standards petitions the institution for reconsideration of the student’s
eligibility for financial aid program assistance. Appeals will normally
be considered for occurrences such as illness, change in employment
schedules, family tragedy, or other extenuating circumstances. The
mere passage of time will not restore eligibility to a student who has
lost eligibility due to the failure to meet the SAP standards.
Appeal forms will be mailed to students along with the cancellation
letter at the end of each semester. The letter will include the reason
for the cancellation along with the deadline dates and the procedure
to follow for an appeal.
The appeal procedures are listed below:


complete the Satisfactory Academic Progress Appeal
form,
provide a written explanation of the extenuating
circumstances that prevented the student from successfully
completing the semester,
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